The information here shows the steps that are taken from your initial enquiry, to being a workable member of OES staff

Registration and Documents

Stage 1

Once you have contacted OES, communication is made to discuss what type and volume of work you are requiring, this can be done via email, telephone or face to face. A CV is requested and an interview will be arranged, subject to meeting OES minimum requirements for the role. An email detailing a list of documents that is needed to complete a registration will be sent to you. In line with OES Equal Opportunities Policy, all applicants who meet the minimum requirements will be offered an interview.

Stage 2

At the interview you will be required to complete an OES registration form and asked to produce your supporting documents. These documents are outlined in the email that is sent to confirm your registration:

NB: Applicants who arrive for interview without sufficient documentation we be asked to complete all paperwork possible and then return at a later date to complete their registration.

Your Interview

  • A member of the OES Education Team will conduct all face to face interviews.
  • Interviews will take place at the OES office at Grange Court in a private and secure environment. A registration form is required to be completed.
  • At interview, a series of questions will be asked to assess your knowledge and experience whilst referring back to the CV that you have provided.
  • All original documents need to be produced and verified before copies are made for personnel records. We ensure via original documentation that you have permission to reside and work in the UK in line with the law on preventing illegal working set out in sections 15-25 of the Immigration, Asylum and Nationality Act 2006, and the “Guidance for Employers” issued by the Home Office. Any Overseas checks will requested.
  • All gaps in work history provided on your CV must be explained and all employment disclosed. This work history will be verified by means of references.
  • The OES interviewer will discuss OES expectations with you via the ‘New Starter Information Guide’, which you will be given to take away.
  • You will be asked to observe best practice in terms of adhering to the limits as set forth in the Working Time Regulations.
  • A decision will be made following your interview, based on the information obtained throughout the interview process concerning your suitability. If OES decides that you have not met the criteria needed for the role you will be informed in writing and the reasons will be disclosed.
  • You will be provided with a lanyard to hold your ID badge. You will be required to collect your ID badge from the OES office once all checks have been completed and you have been advised you are now able to work for OES.

Post Interview Recruitment Procedures


In order to satisfy OES recruitment requirements two satisfactory professional references will be obtained prior to starting work. One must be from the present or most recent employer such as a Headteacher. One reference must be from an employer in the education sector. In exceptional circumstances we may agree to accept one character reference, placement references or University reference if applicable.

If the references obtained do not meet the required standards OES will be unable to continue with your registration.

Qualifications and Prohibition Checks

  • British trained teachers are checked against the DfE Employer Access database of teachers holding QTS, and this check is recorded on the candidate's file. This check also includes a Check on any interim prohibition or prohibition orders which may have been imposed, to ensure no teacher with such an order is recruited.
  • EU trained teachers seeking registration are required to apply to the DfE's NCTL for the award of QTS. OES will proceed with the registration of these candidates as qualified teachers on receipt of confirmation of QTS, and an appropriate DfE Employer Access check on prohibition orders.
  • Overseas trained teachers (OTTs) have their teaching qualifications confirmed directly with the awarding institution. All overseas-trained teachers must hold a teaching qualification equivalent to that of a British PGCE or B.Ed., checked through NARIC (The National Academic Records Information Centre). OTTs are also checked to ensure that they do not breach the ‘four year rule’ whereby they are able to teach for 4 years as a qualified teacher in the UK, after which time they must hold QTS. OTTs from Australia, New Zealand, Canada and USA may be eligible for the award of QTS; they are encouraged to confirm this on arrival in the UK.
  • Nursery Nurses and Support Staff: Nursery Nurses are required to present as a mandatory requirement the relevant industry qualification, e.g., CACHE Level 3 Diploma in Child Care and Education, BTEC National Diploma in Children's Care, Learning and Development, or NVQ Level 3 in Children's Care, Learning and Development. Support staff such as Teaching Assistants, Nursery Assistants, and Learning Support Assistants are required to have relevant experience before being accepted for registration.

DBS and Barred List Checks (Disclosure and Barring Service)

A condition of registration is that an Enhanced Disclosure with a Children’s Barred List check is obtained through the Disclosure and Barring Service. All supporting documentation needs to be completed at time of interview. In accordance with the Rehabilitation of Offenders' Act 1974 - Rehabilitation Act 1974 (Exemptions) (Amendments) Order 1986 you are required to disclose any unspent criminal convictions, cautions or reprimands on your registration form. The cost of the DBS registration is £50, which will be deducted from your first two week’s pay.

OES are able to accept disclosures registered with the DBS Update Service and follow the required procedures for checking their current validity online. OES actively encourage applicants to join the Update Service, and provides you with information about the benefits of doing so and the process of registering.

OES has a policy on the Recruitment and Employment of Ex-Offenders which is available upon request. Any DBS disclosures that contain a conviction, caution or reprimand will be subject to an objective assessment which will determine whether you are deemed suitable for the post in question. This also applies should OES receive any additional information from the police after submitting a DBS registration.

OES advises you to take your DBS with you to all placements, to allow education establishments to record the details in the school's Single Central Register, normally after producing this once the school would not require it again.

Disqualification by Association

You must declare in writing that they have read the relevant DfE guidance regarding disqualification, that you are not disqualified on any grounds as set out in the DfE guidance, that to the best of your knowledge you do not live with anyone who is disqualified on any of the grounds set out in the guidance, and that you understand your specific responsibilities to safeguard children. This declaration is contained as part of the registration form.

DFE Documents

You will be sent the most up to date DfE polices annually on;

  • Keeping Children Safe in Education
  • Prevent Duty Guidance
  • Working Together to Safeguard Children

OES will require you to sign and agree that you have read and understood these policies, and it is your responsibility to ensure that you keep yourself up to date.

Fitness to Work

You will be required to inform OES if you have any health issues or disability relevant to the day to day activities associated with the role.

Acceptance to work for OES

An OES member of staff will get in touch to advise that you have met the vetting requirements to be placed into assignments and to discuss your availability.

If you have questions please contact a member of the OES staff 01432 800 382 or email